Ever received an invoice on goods or services you’ve never ordered? These invoices can look like the real thing, but they’re phony. Invoice scams have caused huge losses resulting in millions of dollars bagged by fraudsters each year. Small businesses are at greater risk for this fraudulent activity since they’re least likely to have extra security measures in place. (more…)
Posts Tagged ‘invoicing’
An Ounce of Prevention
Tuesday, June 8th, 2010Hooked on E-Bills! Is It Working?
Tuesday, May 11th, 2010
Your business is up and running on the Web. You receive your first batch of orders. The demand for your products or services is even better than you anticipated. You become overwhelmed handling invoices, bills, and payments. Perhaps you are new to the electronic way of doing things and miss the traditional way of billing your customers. If this sounds familiar, you are not alone. Studies show that at least 84% of businesses still prefer paper billing. (more…)
Small town. Metropolis. Same Problems.
Monday, August 3rd, 2009
One of my favorite blogs is Small Biz Survival, not because I live in a small town, but because I am partial to them. They all have a local eatery with great pies, burgers, and conversation – and only the “locals” know about them.
So what does this have to do with Invoicing?? Lots. Recently Becky McCray posted an article on why businesses “procrastinate on invoicing”. Her conclusion: “It’s not fun”!
True, true, true.
Becky suggests 4 ways to attack the invoicing procrastination bug – all of them valid.
Why you procrastinate on invoicing and what to do about it
The question then arises: Which one will work for you?
I think that the answer lies in the type and size of your business. Mega-businesses may have more leeway on time for receivables. Micro-businesses, however, usually rely on healthy cyclic or even immediate payments.
Do you need consistent and timely turn-around of “work-performed to payment-received”? If so, then your habits need to become focused on getting that invoice out immediately. What could be more convenient to the micro-business owner than electronic invoicing?
Sharp, professional, customized invoices (or estimates) can be e-mailed to your customer’s computer from your laptop or smartphone. Do it before you even pull your truck out of their driveway! You can even set up automatic e-mail reminders for due dates – for those “procrastinating customers”.
For the Micro-business owner who thinks like a conglomerate, electronic invoicing may be “just the ticket”.
See you later. I’m off to the Beach Hut Café. They have the best breakfast along the eastern Florida coast. It’s a “local” thing !
3 Major Reasons You Should Invoice Clients by E-mail
Saturday, July 25th, 2009
Microbusiness owners rely heavily on timely receivables. The sooner your client has the invoice in-hand the faster you could see that money in YOUR hand. Sending invoices by e-mail shaves days off invoice aging which gives your client the opportunity to send payment the same day this invoice is received, thus increasing your positive cash flow. If you are still printing and mailing invoices, the following list may convince you to seek e-mail addresses from your clients:
1. Cost: The savings add up quickly.
Save on:
- Ink – great looking PDF/e-mailed invoices – no printing costs
- Paper – unless, of course, you have stock in pulp factories
- Envelopes – (see reason above)
- Stamps – prices are already approaching $0.50 a pop and the climb will continue
- Gas – reduce trips to the post office/mailbox and office supply store
2. Time: Spend more of it growing your business.
No more:
- annoying printer issues
- folding invoices
- stuffing, sealing, stamping invoices
- driving to post office/mailbox
- additional mail delivery days for invoice aging
3. Environment: Green-up your operations.
Spare the need for:
- Ink
- Paper
- Envelopes
- Stamps
- Gas
Clearly there are some big advantages to paperless invoicing. Today most clients should willingly opt-in to receive invoices by e-mail since it is faster and more friendly to Mother Earth. However, some clients reluctant to make the switch from paper to electronic invoice delivery will require creative strategy. Consider offering a small discount to the clients willing to make the change. Suddenly everyone has incentive to decrease invoice aging!
The Construction of an Invoicing Application
Tuesday, July 21st, 2009
A successful man once told me that you will never recognize success unless you experience failure. I guess that’s why shoemakers only make one shoe at a time !! And why my friend makes only one cupcake sample for her wedding cakes !! Why take a chance on doing the whole thing if it doesn’t meet the customers’ needs or expectations?
Unfortunately, development of invoicing software, for example, doesn’t enjoy that same advantage. . . or does it ??!!
Let’s say that the Beta stage is like the “first cupcake”. All the necessary ingredients are in there: invoice template, customer info, lists products, communications. This allows assessment of the true value of functions as well as the overall appearance of the application. It’s the test mode to see how our SaaS application withstands its initial entrance into a crowded public eye.
So the “First Cupcake” hits the clouds; we await the “weather reports”. Lots of sunshine, a southerly wind and small hail follow. Very valuable. Why ? Because each bit of feedback permits us to see a real or perceived failure. We have been given an excellent opportunity to learn. Ergo, we can now recognize success.
First, these weather reports tell us that people have “tasted” the “cupcake”. Secondly, these people have needs and ideas bigger than the “cupcake” we offered! Hence, we begin the “Second Cupcake” – while people continue to eat the “First”.
And so it goes – on and on !!! We continue to listen and respond to our customers’ needs – - creating “Cupcake after cupcake” iteration after iteration – - each one getting bigger and better.
The best part ?
There’s always a cupcake available while we continue to build the “wedding cake”.
When we look back at our Beta offering and see how far we’ve come (and have yet to go) we appreciate all the lessons learned during the refinement of our invoicing application. Taking little steps is a good way to prepare for long-distance running!
Champagne for a Web Launch ?
Monday, May 4th, 2009
Things around here are totally off the chart with excitement!!
We erased the BETA stamp from Greenerbilling and are immersing ourselves
in the joys of Info-Media, Press Releases, and all out “Chatter”.
I am MOST excited over the new Consumption-based Invoicing Plan that allows businesses to
“spend only for what they send”, giving them another way of controlling their costs.
Many many thanks to all who have helped us get to this stage.
The future looks “green” – er !
Check out our latest press release:
Greenerbilling Press Release: 4 May 2009

