Archive for July, 2009

3 Major Reasons You Should Invoice Clients by E-mail

Saturday, July 25th, 2009


Money in handMicrobusiness owners rely heavily on timely receivables. The sooner your client has the invoice in-hand the faster you could see that money in YOUR hand. Sending invoices by e-mail shaves days off invoice aging which gives your client the opportunity to send payment the same day this invoice is received, thus increasing your positive cash flow. If you are still printing and mailing invoices, the following list may convince you to seek e-mail addresses from your clients:

1. Cost: The savings add up quickly.

Save on:

  • Ink – great looking PDF/e-mailed invoices – no printing costs
  • Paper – unless, of course, you have stock in pulp factories
  • Envelopes – (see reason above)
  • Stamps – prices are already approaching $0.50 a pop and the climb will continue
  • Gas – reduce trips to the post office/mailbox and office supply store


2. Time: Spend more of it growing your business.

No more:
  • annoying printer issues
  • folding invoices
  • stuffing, sealing, stamping invoices
  • driving to post office/mailbox
  • additional mail delivery days for invoice aging


3. Environment: Green-up your operations.

Spare the need for:
  • Ink
  • Paper
  • Envelopes
  • Stamps
  • Gas


Clearly there are some big advantages to paperless invoicing. Today most clients should willingly opt-in to receive invoices by e-mail since it is faster and more friendly to Mother Earth. However, some clients reluctant to make the switch from paper to electronic invoice delivery will require creative strategy. Consider offering a small discount to the clients willing to make the change. Suddenly everyone has incentive to decrease invoice aging!

The Construction of an Invoicing Application

Tuesday, July 21st, 2009


wedding cupcakesA successful man once told me that you will never recognize success unless you experience failure. I guess that’s why shoemakers only make one shoe at a time !! And why my friend makes only one cupcake sample for her wedding cakes !! Why take a chance on doing the whole thing if it doesn’t meet the customers’ needs or expectations?

Unfortunately, development of invoicing software, for example, doesn’t enjoy that same advantage. . . or does it ??!!

Let’s say that the Beta stage is like the “first cupcake”. All the necessary ingredients are in there: invoice template, customer info, lists products, communications. This allows assessment of the true value of functions as well as the overall appearance of the application. It’s the test mode to see how our SaaS application withstands its initial entrance into a crowded public eye.

So the “First Cupcake” hits the clouds; we await the “weather reports”. Lots of sunshine, a southerly wind and small hail follow. Very valuable. Why ? Because each bit of feedback permits us to see a real or perceived failure. We have been given an excellent opportunity to learn. Ergo, we can now recognize success.

First, these weather reports tell us that people have “tasted” the “cupcake”. Secondly, these people have needs and ideas bigger than the “cupcake” we offered! Hence, we begin the “Second Cupcake” – while people continue to eat the “First”.

And so it goes – on and on !!! We continue to listen and respond to our customers’ needs – - creating “Cupcake after cupcake” iteration after iteration – - each one getting bigger and better.

The best part ?
There’s always a cupcake available while we continue to build the “wedding cake”.

When we look back at our Beta offering and see how far we’ve come (and have yet to go) we appreciate all the lessons learned during the refinement of our invoicing application. Taking little steps is a good way to prepare for long-distance running!